Employee Benefits | FJG/FYI
HR Reminders for 2008
OSHA Posting Reminder
As you prepare for the start of a new year, don’t forget that you must have your OSHA Summary Form 300A prepared and posted. This form summarizes the entries from the Form 300 Log at the end of the year and then is posted from February 1 to April 30 of the following year. The Annual Summary must also be certified by an executive of your organization. You can obtain a form at: http://www.osha.gov/recordkeeping/.
It is important to note that some organizations are exempt from these filing and posting requirements. OSHA exempts smaller employers with 10 or fewer employees from most requirements. OSHA also exempts certain retail, service, finance, insurance, and real estate industries which are considered “low hazard” from the recordkeeping requirements unless OSHA specifically informs the employer that they must comply. OSHA uses the Standard Industrial Classification (SIC) Code to determine which establishments must keep records. You can search for SIC Codes by keywords or your 4-digit SIC to retrieve descriptive information on OSHA’s website at http://www.osha.gov/oshstats/sicser.html.
The Revised I-9 Form
Employers are now required to use the new Employment Eligibility Verification I-9 Form. The utilization of the revised form became effective December 26, 2007. The previous notice by USCIS stated that employers could use the new form; however, they were not required. In the new Federal Register dated November 26, 2007, USCIS stated they are allowing a 30-day transition period making the new form mandatory beginning December 26, 2007. Failure to utilize the new form from this point forward may result in fines and penalties. This requirement does not include any completed I-9s on file prior to December 26, 2007. You may replace your current I-9 Form with the revised version found at http://www.uscis.gov/i-9.